Absence Form

The following form must be completed by a parent or guardian. Consequently, the first e-mail address requested must also be that of a parent/guardian. Forms completed by a student will NOT be accepted. Prior to completion, please review the following information regarding attendance in the CHS Instrumental Music Member Handbook.

ATTENDANCE PROTOCOL DISCLAIMER - PLEASE READ THOROUGHLY BEFORE COMPLETING FORM

READ CAREFULLY BEFORE SUBMITTING. IF THIS FORM IS SUBMITTED BEFORE A DIRECT CONVERSATION WITH A DIRECTOR, YOUR ABSENCE WILL AUTOMATICALLY BE UNEXCUSED.

Being present at all rehearsals is the most minimal of requirements for learning to occur. You must do everything possible (by planning ahead) to consistently be in attendance. In our various ensembles, your performance is directly related to, and effects, that of others. No matter what your role is within the ensemble, you are an active participant and the ensemble is counting on you. The following policies are designed with that team concept in mind:

1. Being on time means being in your “correct rehearsal venue”, not just on campus, with all necessary materials prior to the official start time as determined by “Carroll Standard Time.” The official “Carroll Standard Time” is in sync with the international atomic clock used to keep your cellular phone on time. To be “on time”, you must plan on arriving early. This would include any preparation time you need for your equipment, instrument, music, changing clothes, filling water, getting a pencil, travel time to and from outside or another predetermined rehearsal venue, etc. Students are expected to be in the attendance block on the correct field or rehearsal space, ready to rehearse (with all materials) exactly five minutes before the scheduled start time.

2. Attendance at ALL after-school and weekend rehearsals is mandatory and is considered part of the curriculum for all ensembles (see ParentSquare or web site calendar for times).

3. Attendance at ALL summer rehearsals is mandatory and is considered part of the curriculum for all ensembles (see ParentSquare or web site calendar for times). This specifically applies to the Charger Pride marching band program.

4. Attendance at ALL performances is mandatory and a requirement. Members not participating in a particular performance may be required by the director, on an event by event basis, to attend. Learning from listening can be just as productive as learning by performing.

5. Per the handbook, all absences and tardies will be evaluated on a case-by-case basis by the directors. Please notify the directors first of any upcoming absence or tardy. Attendance decisions will not be made by student leadership team members. You must speak with a director.

6. School athletes must be responsible for communicating potential absences or tardiness due to school-related conflicts.

PROCEDURE FOR ABSENCES
Complete this form as soon as you realize you may be absent or tardy for a performance or a rehearsal for ANY reason (must be face-to-face if the absence/tardy is known about in advance). If absence from an ensemble run by a staff member other than Mr. Hassell or Mr. Frazier, that director must be contacted.

EXCUSED

Religious Holidays (with one month face-to-face advance notice)
Doctor, Dentist, or Orthodontist Appointments (requires written note from practitioner's office)
Student Illness
Severe Personal Injury of Medical Condition (requires Dr.'s clearance to return)
Death in the Family

UNEXCUSED

Work
Transportation
Non-school sports practice or games
Church related activities and trips
Family, friend, or self birthday party
Babysitting (including siblings)
Trainings/Orientations
Club Meetings

8. Three unexcused tardies within a two week period may result in loss of performance status.

9. Two unexcused absences within one week may result in loss of performance status. Students unable to participate after sitting out for fifteen (15) minutes will be sent home and will be documented as an unexcused absence until documentation can be provided.

10. In the unlikely event of multiple consecutive excused absences, the student will need to demonstrate performance readiness prior to performing at the next event.